Water cooler rentals are a popular choice for businesses and offices looking to provide clean, filtered water for their employees and customers. However, many people wonder whether these rented water coolers are actually cleaned and maintained by the rental company. In this comprehensive guide, we’ll dive deep into the cleaning and maintenance processes involved in water cooler rentals, ensuring you have all the information you need to make an informed decision.
The Cleaning Process for Rented Water Coolers
When you rent a water cooler, the rental company is responsible for ensuring that the unit is thoroughly cleaned and sanitized before it is delivered to your location. This cleaning process typically involves the following steps:
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Disassembly: The rental company will disassemble the water cooler, removing all internal components, such as the water reservoir, tubing, and any filters or purification systems.
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Cleaning and Sanitization: Each individual component is then cleaned and sanitized using a combination of specialized cleaning solutions and high-temperature water. This process helps to eliminate any buildup of mineral deposits, bacteria, or other contaminants.
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Flushing: After the cleaning and sanitization process, the rental company will flush the entire water cooler system with distilled water to remove any residual cleaning solutions or contaminants.
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Reassembly: Once the cleaning and flushing are complete, the water cooler is carefully reassembled, ensuring that all components are properly aligned and functioning correctly.
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Final Inspection: Before the water cooler is delivered to your location, the rental company will perform a final inspection to ensure that the unit is clean, safe, and ready for use.
Ongoing Maintenance and Cleaning
In addition to the initial cleaning process, water cooler rental companies also provide ongoing maintenance and cleaning services to ensure that the unit remains in top condition throughout its use.
Bottle-Fed Water Coolers
For bottle-fed water coolers, the rental company typically recommends sanitizing the unit at least every 3 months. This involves a similar process to the initial cleaning, where the company will disassemble the cooler, clean and sanitize all components, and then reassemble the unit.
Plumbed-In Water Coolers
For plumbed-in water coolers, which are connected directly to the building’s water supply, the rental company recommends sanitizing the unit every 6 months. This is to ensure that any mineral buildup or bacterial growth is removed, and the water remains clean and safe for consumption.
Daily Cleaning
In addition to the scheduled sanitization, the rental company also recommends that users perform daily cleaning of the external contact points of the water cooler. This includes:
- Emptying the drip tray or waste tank
- Wiping down the outside of the unit using a professional sanitizing spray and paper towels
Rental Agreements and Costs
When renting a water cooler, it’s important to carefully review the rental agreement to understand what is included in the service. Typically, rental agreements for water coolers and dispensers include:
- Installation of the water cooler
- Scheduled maintenance and cleaning
- Callouts and repairs
- Replacement of the water cooler when it reaches the end of its lifespan
However, it’s important to be aware of any additional costs that may be associated with the rental, such as:
- Replacement of water filters or other accessories
- Unscheduled cleaning or sanitization
- Delivery or pickup fees
By understanding the details of the rental agreement, you can ensure that you are getting the best value for your money and that your water cooler is being properly maintained and cleaned.
Repairs and Replacements
If the water cooler needs to be repaired, the rental company will typically cover the cost of the repair, and the work will be carried out by a professionally certified technician. This ensures that the repairs are done correctly and that the water cooler continues to function safely and efficiently.
When the water cooler eventually reaches the end of its lifespan, the rental company will replace the unit at no additional cost to you. This means that you don’t have to worry about the hassle and expense of disposing of an old water cooler and purchasing a new one.
Conclusion
In summary, water cooler rentals are cleaned and maintained by the rental company as part of the rental agreement. The cleaning process involves thorough disassembly, cleaning, sanitization, and flushing of the entire water cooler system. Ongoing maintenance and cleaning are also provided, with scheduled sanitization and daily cleaning of external contact points.
By renting a water cooler, you can enjoy the benefits of clean, filtered water without the hassle of arranging third-party service and maintenance agreements. The rental company will ensure that your water cooler is properly maintained and serviced, reducing the risk of bacterial growth and ensuring the safety and health of your employees and customers.
References:
– Ready Refresh – Pro Cleaning
– Borg & Overström – Water Cooler Rental Guide
– Cool Planet Water – Buying vs. Renting Water Dispensers